Paid Time Off (PTO) Policy
Overview ๐
All team members receive 25 days of PTO annually (24 days + 1 birthday), plus official public holidays and unlimited sick leave. New hires receive their full PTO allocation from day one.
All time off requests are submitted and approved through Rippling.
Policy Effective Dates:
- PTO Salaried policy: Active from 01/01/2024
- Paid Sick Leave: Active from 07/01/2025
PTO Entitlement ๐
Annual Allocation
- 24 days of flexible PTO per calendar year
- 1 birthday day - Your birthday off as a paid day
- Public holidays - All official holidays in your country of residence
- Sick leave - Unlimited sick days as needed
- No accrual period - Full allocation available immediately upon hire
Balance Limits
- Maximum balance: 40 days
- Carryover cap: Up to 15 days roll over to next year
- Unused days beyond carryover cap are forfeited
Tenure Milestones
Employees earn additional PTO days based on length of service:
| Years of Service | Additional Days | Total Annual PTO |
|---|---|---|
| 0-2 years | +0 | 25 days |
| 2-4 years | +1 | 26 days |
| 4-6 years | +2 | 27 days |
| 6-8 years | +3 | 28 days |
| 8-10 years | +4 | 29 days |
| 10+ years | +5 | 30 days |
Additional days are added to your annual allocation and accrue monthly along with your base PTO.
Prorated Allocations
Mid-year hires receive prorated PTO for the 24 flexible days based on start date (birthday day is always included):
Types of Leave ๐๏ธ
Vacation Leave
- Submit requests 2 weeks in advance
- Coordinate with your team for coverage
- Update calendar and Slack status
Sick Leave
- Notify your manager ASAP
- Update Rippling when able
- No medical documentation required for short absences
Public Holidays
- All official holidays in your country
- Holiday calendar published annually
Official Holiday Calendars
- UK: GOV.UK Bank Holidays - Official government bank holidays
- Spain: BOE Calendar - Official State Gazette (Boletรญn Official del Estado)
- China: State Council Public Holidays - Official government announcement
- US: OPM Federal Holidays - Office of Personnel Management
Birthday Leave
- Schedule on or near your birthday
- No formal approval needed, just inform your team
Requesting Time Off ๐
Request Process
- Submit in Rippling - All requests go through Rippling
- Manager approval - Your direct manager approves in Rippling
- Update team - Notify colleagues and update calendar/Slack
Minimum Notice
| Leave Type | Notice Required |
|---|---|
| Planned vacation | 2 weeks |
| Short breaks | 1 week |
| Sick leave | ASAP |
| Birthday leave | 1 week |
Longer Trips
Provide 1 month notice for vacations exceeding 2 weeks.
Coordination and Coverage ๐ค
Before taking PTO:
- Notify your team
- Document ongoing work and handoffs
- Update calendar, Slack status, and email auto-responder
- Identify backup contacts for urgent issues
Unused PTO ๐
- Carryover: Up to 15 days roll over to the next calendar year
- Balance cap: Maximum balance cannot exceed 40 days
- Days beyond the 15-day carryover cap do not roll over
- PTO does not pay out upon termination
Exceptions may be considered for:
- Extended illness preventing use
- Business-critical projects requiring deferral
- Manager pre-approval required
International Considerations ๐
Some countries require additional leave benefits beyond this policy. When local law provides greater benefits, those requirements apply.
Questions?
Contact your manager or HR team for policy questions or special circumstances.
