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New Team Member Onboarding 🚀

Welcome to Ultralytics! This guide will help you navigate your first 90 days and set you up for success.

Before Your First Day 📋

Pre-Start Checklist

You'll receive these before your start date:

  • Employment contract and required paperwork
  • Hardware information: Equipment specs and delivery details
  • Login credentials: Google Workspace, Slack, GitHub
  • Start date confirmation and first-day logistics
  • This handbook: Read the Introduction and Mission & Values

What to Prepare

  • Government-issued ID: For background check and onboarding verification
  • Bank details: For payroll setup
  • Emergency contact: Update in Rippling when you start
  • Questions list: Write down anything you want to ask on day one

First Day 🎉

Morning (9:00 AM - 12:00 PM)

  • Welcome meeting with your manager (30 min)
    • Office tour (onsite at our dog-friendly office 🐶) or virtual workspace overview (remote)
    • Team introductions
    • First week schedule review
  • IT setup (60 min)
    • Unbox and configure hardware
    • Install Rippling MDM on all devices
    • Set up Google Workspace, Slack, GitHub
    • Configure email signature (automated)
  • HR onboarding (45 min)
    • Complete Rippling profile
    • Review benefits and PTO policy
    • Sign any remaining documents
    • Set up direct deposit

Afternoon (1:00 PM - 5:00 PM)

  • Lunch with team (onsite) or virtual coffee chat (remote)
  • Security training (60 min)
  • Development environment setup (engineering roles)
    • Clone repositories
    • Install dependencies
    • Run first yolo checks
    • Set up IDE and tools per Software Policy
  • First assignment: Small starter task or documentation review

First Week 📚

Key Objectives

  • Understand the company: Mission, values, products, and market position
  • Meet the team: Schedule 30-min coffee chats with key collaborators
  • Learn the tech stack: Read documentation, explore codebase
  • Complete required training: All compliance modules in Vanta
  • Ship your first contribution: Submit a small PR (documentation fix, test addition, or bug fix)

Daily Schedule

Monday - Friday:

  • Morning standup (15 min): Team sync on progress and blockers
  • Focus time (4-6 hours): Deep work on your first project
  • Lunch break: Join team or explore office area
  • 1:1 with manager (Friday, 30 min): Review first week, answer questions, plan next week

Week 1 Checklist

  • [ ] Complete all compliance training in Vanta
  • [ ] Read handbook: Introduction, Mission & Values, Hardware/Software policies, Development workflow
  • [ ] Set up development environment and run tests successfully
  • [ ] Meet your immediate team (5-10 people)
  • [ ] Join key Slack channels: #general, #it-support, #your-team
  • [ ] Submit first PR (even if just fixing a typo in docs)
  • [ ] Schedule coffee chats with 3-5 people from other teams

First Month 🎯

Key Objectives

  • Contribute meaningfully: Ship features or fixes that provide real value
  • Build relationships: Know most people on your direct team and key collaborators
  • Understand workflows: Git, CI/CD, PR reviews, deployment process
  • Take ownership: Own a small project or feature area
  • Provide feedback: Share onboarding improvement ideas

Month 1 Milestones

Week 2:

  • Ship your first significant PR (feature, optimization, or meaningful fix)
  • Present in engineering standup or demo session
  • Attend company all-hands meeting
  • Complete coffee chats with 5+ team members across different functions

Week 3:

  • Take on project ownership with defined scope and timeline
  • Participate in code reviews for teammates
  • Attend product planning or sprint planning session
  • Read Product Development guide

Week 4:

  • Ship project or major milestone
  • Present work in team demo or all-hands
  • Provide onboarding feedback to manager
  • Set 90-day goals with manager

Learning Resources

Technical:

Company & Culture:

  • Company Goals - Strategic priorities
  • OKRs Guide - Goal-setting framework
  • Previous all-hands presentations
  • Blog - Company updates and tutorials

First 90 Days 🚀

Key Objectives

  • Own your domain: Be the go-to person for your area
  • Drive projects independently: Lead features from design to deployment
  • Mentor others: Help onboard next new team member
  • Shape direction: Contribute ideas to roadmap and planning
  • Celebrate wins: Ship meaningful improvements that users notice

90-Day Goals

Work with your manager to define specific, measurable goals in these areas:

Technical:

  • Ship X features or Y bug fixes
  • Improve performance metric by Z%
  • Complete certification or learning objective
  • Contribute to open-source beyond assigned work

Collaboration:

  • Present at team meeting or external event
  • Mentor junior team member or new hire
  • Lead cross-functional project
  • Contribute to documentation or tooling improvements

Growth:

  • Identify development areas and create learning plan
  • Seek feedback from peers and manager
  • Participate in hiring (interview candidates)
  • Propose process or workflow improvements

End of 90 Days

  • Quarterly performance review in Rippling with manager (60 min)
    • Review accomplishments against 90-day goals
    • Discuss what's working well and areas for growth
    • Set next quarter goals and development plan
    • Address any concerns or questions
  • Celebrate: You're now a full-fledged Ultralytics team member! 🎉

Role-Specific Onboarding

Engineering Roles

  • Week 1-2: Ship first PR, understand CI/CD pipeline, complete test suite
  • Week 3-4: Own small feature, participate in design reviews
  • Month 2: Lead feature development, mentor on code reviews
  • Month 3: Drive architecture decisions, contribute to technical roadmap

Product/Design Roles

  • Week 1-2: Shadow customer calls, review product analytics, understand user personas
  • Week 3-4: Contribute to roadmap planning, create first design/spec
  • Month 2: Own feature from concept to launch
  • Month 3: Lead product initiative, influence quarterly planning

Operations/Business Roles

  • Week 1-2: Shadow processes, understand workflows, meet key stakeholders
  • Week 3-4: Take ownership of specific processes or accounts
  • Month 2: Drive process improvements, automate workflows
  • Month 3: Lead cross-functional initiative, influence strategy

Onboarding Resources

Tools & Access

  • Rippling: HR, PTO, equipment, compliance training
  • Google Workspace: Email, calendar, drive, docs
  • Slack: Team communication and collaboration
  • GitHub: Code repositories and issues
  • Notion or Linear: Project management and documentation
  • Vanta: Security and compliance training

Key Slack Channels

  • #general: Company-wide announcements and updates
  • #it-support: Technical issues and hardware requests
  • #compliance: Security and legal questions
  • #engineering or #your-team: Your team's channel
  • #random: Casual conversation and team building

Who to Contact

Tips for Success 💡

First 30 Days

  • Ask questions: No question is too small - everyone was new once
  • Take notes: Document processes, shortcuts, and learnings
  • Be proactive: Don't wait to be told what to do - suggest ideas
  • Ship early, ship often: Bias toward action and rapid iteration
  • Build relationships: Coffee chats are high-value, schedule them
  • Seek feedback: Ask manager and peers how you're doing weekly

Long-Term Success

  • Own outcomes, not tasks: Focus on impact, not just activity
  • Communicate clearly: Over-communicate early, especially async
  • Embrace feedback: View critiques as growth opportunities
  • Stay curious: Always be learning and experimenting
  • Help others: Best way to learn is teaching
  • Have fun: We're building the future of AI - enjoy the journey!

Feedback & Questions

Have onboarding feedback or questions?

  • Slack DM your manager: For immediate questions or concerns
  • Submit PR to handbook: Help us improve onboarding for future team members
  • Email HR: For sensitive or personal matters

We're constantly improving onboarding based on new team member feedback. Your input makes the next person's experience better!

Welcome to the team! We're excited to have you here. Let's build something amazing together! 🚀



📅 Created 2 days ago ✏️ Updated 2 days ago
glenn-jocher