Ultralytics Employee Travel Policy (2025) 🌐

Scope 📌

This policy applies to all employees of Ultralytics who are required to travel for business purposes. Employees are responsible for making their own travel arrangements while adhering to the guidelines outlined in this policy.

Employee Responsibilities 📋

• Travel must be business-critical, cost-effective, and approved by your manager prior to booking
• Expense claims must include a clear description of the business purpose
• Submit expenses promptly, ideally within the same fiscal quarter incurred

Reimbursement Procedures 💰

graph TD
    A[Travel Need] --> B{Cost Estimate}
    B -->|Under $3,000| C[Pay Personally]
    B -->|$3,000+| D[Request Upfront Approval]
    C --> E[Travel]
    D --> F[Receive Approval]
    F --> G[Receive Payment]
    G --> E
    E --> H[Submit Receipts]
    H --> I[Reimbursement/Reconciliation]

    style B fill:#e1f5ff
    style D fill:#fff3cd
    style C fill:#d4edda

Per Diem Rates 💳

Employees traveling for business will receive a daily per diem allowance based on their destination. The following rates apply for the full year of 2025 and will be updated on January 1st, 2026:

Methodology 📚

Travel Booking 🛫

Sustainability ♻️

Expense Reporting 🧾

Exceptions ⚠️