What to Expect: Security & Compliance Requirements for Employees
Welcome to Ultralytics! This guide explains what you can expect regarding security and compliance requirements during your journey with us.
Before You Start
Background Checks
We conduct standard background verification for all new team members as required by local law. This is a standard part of our hiring process and helps protect everyone on our team.
Security and Employment Agreements
- Non-Disclosure Agreement (NDA): Protects our confidential information
- Employment/Contractor Agreement: References our Code of Business Conduct, which outlines our values, compliance expectations, and security practices
- Policy Acknowledgment: You'll formally acknowledge your security responsibilities through Vanta, our compliance management system
Required Training
All new team members complete these training modules during onboarding to gain practical knowledge for their role:
- CCPA Training: California privacy law basics
- GDPR Training: European data protection requirements
- General Security Awareness: Best practices for keeping our data and systems safe
- Secure Code Training: Identifying and preventing security vulnerabilities using OWASP standards (YOLO and PLATFORM teams only)
Ongoing Expectations
Annual Training
You'll complete annual refresher training to stay up-to-date on security practices and regulatory requirements. We'll send reminders when training is due, and our Security & Compliance Team monitors completion to ensure every team remains compliant.
Performance Reviews
Your regular performance reviews will include assessment of:
- Job performance and role competence
- Adherence to company policies and code of conduct
- Achievement of your specific role objectives
Staying Informed
Security regulations and threats evolve constantly. We'll keep you updated through email, Slack, team meetings, and training updates so you're always aware of new requirements and emerging risks.
When Employment Ends
Access and Equipment
- All system access will be revoked on your agreed termination date
- Return all company equipment promptly after your last day
- Ultralytics will coordinate pickup or shipping logistics with you
Termination Agreement
You'll be asked to sign a termination agreement that clarifies any ongoing obligations, such as confidentiality requirements that continue beyond your employment. This agreement helps ensure a clear understanding of expectations for both parties after your departure.
