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What to Expect: Security & Compliance Requirements for Employees

Welcome to Ultralytics! This guide explains what you can expect regarding security and compliance requirements during your journey with us.

Overview

timeline
    title Your Security & Compliance Journey
    section Pre-Start
        Background Checks : Security verification
        Sign Agreements : NDA and employment contracts
    section Day 1
        Complete Training : CCPA, GDPR, Security Awareness
        Policy Acknowledgment : Formal security responsibilities via Vanta
    section Ongoing
        Annual Training : Refresher courses
        Performance Reviews : Policy adherence assessment
    section Offboarding
        Access Revoked : System access removed
        Equipment Return : Company property returned
        Termination Agreement : Ongoing obligations clarified

Before You Start

  • Background Checks

    Standard background verification for all new team members as required by local law. This protects everyone on our team.

  • Security Agreements

    • NDA: Protects confidential information
    • Employment Contract: References Code of Business Conduct
    • Policy Acknowledgment: Via Vanta compliance system

Key Documents

What You'll Sign

Protects our confidential information, intellectual property, and sensitive business data.

References our Code of Business Conduct, outlining values, compliance expectations, and security practices.

Formal acknowledgment of security responsibilities through Vanta, our compliance management system.

Required Training

Mandatory Training - Complete During Onboarding

All new team members complete these training modules to gain practical knowledge for their role:

Training Module Duration Platform
CCPA Training 30 min Vanta
GDPR Training 30 min Vanta
General Security Awareness 45 min Vanta

California privacy law basics and European data protection requirements

Training Module Duration Platform
Secure Code Training 60 min Vanta

YOLO and Platform teams only: Identifying and preventing security vulnerabilities using OWASP standards

Training Access

Login to Vanta with your Ultralytics email to access all training modules.

Ongoing Expectations

Annual Training

  • Annual Refreshers

    Complete annual refresher training to stay current on security practices and regulatory requirements.

  • Reminders

    Automatic reminders sent when training is due via email and Slack.

  • Compliance Tracking

    Security & Compliance Team monitors completion to ensure every team remains compliant.

Performance Reviews

What's Assessed

Your regular performance reviews include:

  • Job performance and role competence
  • Adherence to company policies and code of conduct
  • Achievement of specific role objectives
  • Security awareness and compliance

Staying Informed

graph LR
    A[Security Updates] --> B[Email Notifications]
    A --> C[Slack Announcements]
    A --> D[Team Meetings]
    A --> E[Training Updates]

    style A fill:#e1f5ff

Security regulations and threats evolve constantly. We'll keep you updated through multiple channels so you're always aware of new requirements and emerging risks.

Stay Alert

Follow our #security and #compliance Slack channels for real-time updates.

When Employment Ends

Offboarding Process

Timeline & Responsibilities

  • All system access revoked on agreed termination date
  • Immediate removal from all platforms and tools
  • No exceptions for personal data access
  • Return all company equipment promptly after last day
  • Includes: laptops, monitors, phones, security keys
  • Ultralytics coordinates pickup or shipping logistics
  • Clean personal data before return
  • Sign agreement clarifying ongoing obligations
  • Confidentiality requirements continue post-employment
  • Non-compete and non-solicitation terms (if applicable)
  • Clear understanding of expectations after departure

Offboarding Checklist

Task When Owner
Sign termination agreement Last day You
Return equipment Within 3 days You
System access revoked Last day IT
Final expense submission Within 7 days You
Exit interview Last week HR

Contact & Support

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📅 Created 3 days ago ✏️ Updated 3 days ago
glenn-jocher